Importers Software - InterAcct

With the Importers Software we highlight the degree of integration of the InterAcct system – linking Purchasing, Suppliers, Stock, and Sales Orders into a simple to use package.
“What if ?” costing shows what the Landed Cost might be – with different exchange rates, freight methods, and import cost factors.
Dual currency supported

You are able to attach one or more Purchase Orders/Product Items to an imported shipment.
The system automatically calculates the expected landed cost of each item, and then compares that estimate with the actual cost (per each shipment cost factor).
When a container off a shipment is received into store, you can automatically land the goods at the “Best” known landed cost.

In setting up your InterAcct system, for each foreign Supplier you can define the freight methods (eg. Air, Sea), and basis (eg. FOB, CIF).
For each freight/basis (per Supplier), you can define the Import Cost Factors used to calculate the Landed Cost.
There are no limits to the number of factors, and they can be based on local or foreign currency, weight (KG), or volume (M3).
When creating your Product (Stock) database, you can automatically calculate the estimated landed cost based on a nominated currency exchange rate.
When raising a Purchase Order for a foreign Supplier, the unit price is recorded in both foreign currency and the local A$ value.
When the supplier notifies you that the shipment is in transit, you can create a shipment register.
You can attach one or more purchase orders to a Shipment, and even define what product lines are included.
The system will automatically use the Supplier’s shipment cost factors to estimate the landed cost – per each Cost Factor.

The actual costs associated with the shipment are entering as both foreign currency and local A$ invoices. They are posted against the Shipment record as a comparison to the estimated cost.
At the point when a shipment container is received into store, you can ‘nominate’ the landed cost to use for each Cost Factor (either Actual costs to date, or your best Estimate).
Goods received are then automatically booked into stock. They can be ‘reserved’ for any related Sales Order (backorder) or for a Job.
When received (in whole or in part), the Purchase Order database, Stock database, Supplier database are also updated to track the progress.
There is provision to note any serial numbers of goods received.
Any remaining actual shipment costs are also posted against the Shipment, and when all complete, any remaining small cost variance can be written off by journal.
Upon payment of the foreign currency invoice, any exchange rate variance can be accounted (difference between exchange rates at time of invoice & final payment).